The Deed Process

– Step 1: Preparation

We will research your Title by reviewing the prior Deed recorded for the property. The Grantor on the new Deed must match the Grantee on the prior Deed. We will prepare a new Deed based upon the transfer requested as well as Statement of Value forms required by most Recorders to determine Transfer Tax or exemptions. Letters of Administration/Letters Testamentary and completing the Inheritance Tax Return for a decedent’s estate.

– Step 2: Execution

The Grantors must sign the Deed before a Notary Public so their signatures are 'notarized' as required by all Recorders. We can arrange for a Notary Public to witness Grantors' signatures in our office or we can make arrangements for a Travel Notary to notarize at your location for additional cost. Or you may take the Documents to any Notary Public convenient to you. The ORIGINAL, EXECUTED, NOTARIZED DEED must be returned to our office for recording.

In PA, Remote Online Notary (“RON”) has been temporarily legalized due to the pandemic but PhillyDeeds does not yet provide RON services.

– Step 3: Recording

Once PhillyDeeds receives the original, signed, notarized (“Executed”) Deed, we will submit the document electronically to the appropriate Recorder of Deeds for Recording. Philadelphia and Montgomery County, PA accept electronic recording. Documents submitted for electronic recording are typically received back recorded within 1-2 days after submission. Counties that do not record electronically, such as Delaware and Chester County, PA, take 3-4 weeks to return recorded documents. Original recorded Deeds will be mailed to Grantee address provided.
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